Governance

As a Company governed by the Corporations Law Act 2001 (Cth), The Ecological Society has a series of formal documents that guide its activities and delivery of member services. These are provided below for information.

In 2013, the Society became a Public Company Limited by Guarantee. This change enables ESA to trade as a national company and also to seek Deductible Gift Recipient status allowing tax deductible donations. In October 2014, the ESA was approved as a Registered Environmental Organisation by DEWHA which means we are now officially a Registered Charity with DGR status.

Constitution & By-Laws

The Constitution was first published in 1976 on the incorporation of the Society. Minor amendments were made in 2005, 2008, 2010 & 2011 and passed by members at the respective AGM. The by-laws are annexed at the end of the Constitution document.

ESA Constitution (Amended 2015)​

Strategic Plan 2015/16 - 2019/20

​The current Strategic Plan was developed following a Strategic Planning Council Retreat and ratified in April 2015.

ESA Strategic Plan 2015/16-2019/20

Financial Governance & Investment Policy

An operational framework developed to complement the Strategic and Business Plans, and inform and guide management of the Society financial resources. Public Liaison Guidelines Public Liaison is a critical component of ESA activity in promoting scientific study and awareness. These Public Liaison Guidelines have been developed as central guiding principles in any ESA public liaison undertaken by office bearers or members on behalf of the Society.

ESA Financial Governance and Investment Policy 2011

Business Plan 2011-2015

The current Business Plan was developed in 2011 by the Finance Working Group to align with the Strategic Plan 2011-2015. It was ratified at the meeting of Council on August 12th 2011.

ESA Business Plan 2011-2015

Board of Directors and Office Bearers

ESA Board of Directors and Office Bearers are elected at the Annual General Meeting (with the exception of the Past President) and hold their position for a one year term. Office bearers are entitled to a year of complementary membership for each year successfully served on the Board.

Annual General Meeting including Minutes

Notice of Meeting - 2015 Annual General Meeting, Monday 30 November 2015, Adelaide, papers available here.

Previous AGM Minutes:

2012 AGM Minutes - Melbourne

Public Liaison Guidelines

Public Liaison is a critical component of ESA activity in promoting scientific study and awareness. These Public Liaison Guidelines have been developed as central guiding principles in any ESA public liaison undertaken by office bearers or members on behalf of the Society.

ESA Public Liaison Guidelines

Sponsorship Guidelines

As a not-for-profit organisation, seeking  sponsorship to support the Society’s activities and events is an essential part of providing our members with services and opportunities such as our annual conference and grants and awards. However, determining ethical boundaries around potential sources of funding can at times be difficult and, as a Society with a diverse membership, there will always be conflicting points of view. With this in mind, ESA has developed some broad guidelines around seeking sponsorship to assist committees or members who may be organising an event on ESA’s behalf.

ESA Sponsorship Guidelines